Lead intake
New work lands in too many places.
Phone calls, web forms, texts, referrals, and emails need one intake view before good leads disappear.
Contractor workflow systems, setup, and support
Stop losing jobs between the first call and the follow-up.
Sinclair Jobflow Systems helps contractors clean up calls, quotes, scheduling notes, and job handoffs so every lead has a clear owner, status, and next step.
Built for busy local shops. Start with practical workflow cleanup now. Add FieldTether software when it fits the way your team actually works.
Same-day clarityNew leads get a visible next step.
Quote follow-upEstimates stop going quiet.
Cleaner handoffsScope, notes, and blockers stay attached.
Workflow command viewLead to booked job
Today’s operating question
What needs action before the day gets away?
A simple view for what came in, what needs a response, what needs follow-up, and what is ready to schedule.
New lead
Kitchen remodel inquiryCall came in · Respond today
HVAC replacementForm lead · Book estimate
Follow-up
Electrical panel quoteEstimate sent · Check tomorrow
Roof repair quoteWaiting · Call Friday
Booked
Crawlspace jobBooked · Crew confirmed
Service callScheduled · Parts needed
1 viewLead intake
Next stepEvery quote
Fewer gapsCleaner handoff
Built for contractors, not generic office teams
Fast setup around your existing process
Software direction shaped by real workflows
Seattle, Shoreline, Edmonds, and North Seattle
Where revenue leaks
Good contractors do not lose work because they forgot how to build. They lose it in the gaps.
Calls come in while you are on site. Estimates sit without a follow-up date. Job notes live in texts. The owner becomes the system. That works until the week gets busy.
Estimate follow-up
Quotes go out, then go quiet.
A quote without a next follow-up date is just a hope that the customer remembers you first.
Job handoffs
Sold work gets handed off by memory.
Dates, scope notes, materials, promises, and blockers need one clean path into execution.
Quick diagnostic
Where does it feel messiest right now?
First fix: Route every call, form, referral, and text into one intake view with owner, response time, and next action.
15-minute Systems Review
Make the first call useful, even if you never buy anything.
The first review is built to find the fastest cleanup. We look at how work enters, where follow-up slows down, and what needs to be visible every day.
1
Lead sourcesWhere calls, forms, referrals, emails, and texts land today.
2
Follow-up ownershipWho owns callbacks, estimate nudges, stale leads, and customer decisions.
3
Job movementHow work moves from inquiry to quote to schedule to active job.
4
First fixThe simplest change that would reduce missed work fastest.
What gets built
A contractor workflow your team can run on Monday.
The point is not a pretty dashboard. The point is a simple operating rhythm that catches new leads, pushes quotes forward, and keeps job handoffs from living in someone’s head.
Lead pipeline
One view for new work.
Calls, referrals, forms, and estimate requests organized by status and next action.
Follow-up system
Quotes do not sit cold.
Clear dates, owners, and reminders for callbacks and estimate follow-up.
Templates
Faster customer replies.
Simple messages for quote follow-up, scheduling, missing info, and customer decisions.
Job handoff
Ready-to-schedule clarity.
Scope notes, dates, blockers, materials, and promises carried into the next stage.
Product direction
FieldTether is the software layer being built from real contractor workflows.
Sinclair Jobflow Systems is the operating company. FieldTether is the software direction: a simple platform for contractor leads, job notes, follow-ups, approvals, and field-to-office handoffs.
The advantage is simple. Build around real contractor behavior first, then turn the repeatable pieces into software that small teams can actually use.
FieldTether
Keep every job tied to the next step.
StageEarly product build
Use caseContractor job flow
Domaingetfieldtether.com
OperatorSJS LLC
Simple starting points
Start with the workflow. Add software when it helps.
Early pricing stays simple so the value is easy to understand. First we clean up the system. Then we decide what ongoing support or FieldTether access should look like.
Review
Systems Review
Free15-minute first call
Quick look at your current lead, quote, and follow-up flow.
- Find the biggest leak
- Recommend the first cleanup
- No pressure if it is not a fit
Core package
Workflow Setup
$1,500+focused setup package
Build the core lead, quote, follow-up, and handoff flow around how the shop works now.
- Lead intake and status pipeline
- Estimate follow-up structure
- Simple templates and reminders
- Walkthrough so the system gets used
Ongoing
Support + Beta
$149+/mowhen useful
Ongoing support, workflow refinement, or FieldTether beta access as the product matures.
- Monthly cleanup and adjustments
- Light reporting and follow-up review
- FieldTether feedback loop
How it works
Simple enough to start. Useful enough to keep.
The process is intentionally tight. Find the leak, build the workflow, train the users, then tighten based on real use.
1
Review the current flow
We look at how leads enter, how quotes are tracked, and where jobs get delayed or forgotten.
2
Build the working system
Lead stages, owners, reminders, templates, and handoffs get built around how the business already operates.
3
Walk through it together
The handoff is practical, not theoretical. Everyone should know what to check and what to do next.
4
Tighten after launch
Once the business uses it, we clean up friction and decide whether ongoing support or FieldTether beta makes sense.
Systems for the messy middle.
Where calls, quotes, schedules, notes, and handoffs usually start to drift.
About Sinclair Jobflow Systems
Practical operations help for contractors who have outgrown memory.
Sinclair Jobflow Systems helps contractors capture leads, follow up faster, and keep jobs moving without adding a huge admin burden.
The work draws on construction, procurement, supplier follow-up, operations, and business systems. The common thread is simple: fast-moving work needs a clear owner, a clear status, and a clear next step.
FieldTether is the product direction. The consulting work helps shape the software around real contractor workflows before turning it into a broader SaaS platform.
Start small
Let’s find the one workflow gap costing you the most time or money.
Bring the messy version. A good first call should leave you with a cleaner view of what to fix, even if we never work together.
hello@sinclairjobflow.com · (425) 845-5515
FAQ
Questions contractors usually ask.
The goal is not to make the business more complicated. It is to make the next step easier to see.
Is this consulting or software?
Both, but not at the same maturity stage. Sinclair Jobflow Systems provides workflow setup and consulting now. FieldTether is the software product being built from that work.
Do I need to switch software?
No. The first version usually works around what the business already uses. The goal is to clean up the weak spots, not force a giant software migration.
What tools do you use?
It depends on the shop. The setup may use lightweight CRM views, Google Sheets, Airtable-style boards, calendar reminders, email templates, basic automations, or FieldTether beta access as it develops.
How fast can this be set up?
Most focused setups can be built in 1 to 2 days once the current workflow is clear.
What does it cost?
A basic systems review is free. Workflow setup starts around $1,500. Ongoing support or FieldTether beta access can start around $149 per month depending on scope.
Who is this best for?
Small to mid-sized contractors who already have leads coming in, but need cleaner follow-up, scheduling visibility, and handoffs.
Who operates FieldTether?
FieldTether is operated under Sinclair Jobflow Systems LLC while the product and brand continue to mature.